Country: Switzerland
Closing date: 05 Feb 2017
Your internship will be centred around administrative and communications tasks related to our membership, counting both our National Sections and our international members.
As the Internal Communications and Office Management Intern, you will be deeply involved in the day-to-day office management, but also in strengthening our membership and maintaining internal contacts. Among your tasks will be:
- Assisting with database management of our national and international membership;
- Organising internal meetings, especially the Executive Committee meetings;
- Assisting with the organisation of side events at the United Nations, such as arranging logistics for the events;
- Providing membership service, hereunder answering emails, creating membership newsletters and other information for our members, and sending out electronic post targeting the membership, especially our governing bodies;
- Maintaining our mail boxes, mailing lists, emails and international directory;
- Filing and organising documents related to the Sections and the international membership;
- Assisting the Office Manager in day-to-day administration and finance work.
We encourage you to apply if you have an interest in IT, digital communication, office administration work, and have a talent for using new platforms and interfaces. You should also be up-to-date with the latest trends, and ideally an excel-ninja. You need to be able to think of structure, design and overall user experience.
The internship will provide you with the opportunity to experience the behind the scenes of a grassroots organisation secretariat. It is an advantage if you work systematically and you are good to stay in control in a busy environment with different tasks, opinions and personalities.
About you
We expect you to:
- have a Bachelor Degree or equivalent in communications, business and administration, public administration, information and technology science, library and information science, or related studies with interest in non-profit and grassroots organisations;
- have strong writing skills, a rigorous attention to detail, and a structured approach to how you solve your tasks;
- be interested in learning, or already familiar with, web editing (esp. Wordpress);
- be service minded, but also able to say no and move on with your prioritised tasks;
- be able to think independently and take responsibility;
- be fluent in English and work proficiency in French;
- have advanced skills in Microsoft Office (Word, PowerPoint and Excel), knowledge of Photoshop and InDesign is a plus;
- be interested in WILPF’s values and goals.
The practical stuff
The full-time internship will last from March to August 2017.
You will work closely with our Office Manager and our Internal Communications Associate, who will also be your supervisors.
WILPF is a member of the “We Pay Our Interns” initiative, which means that we pay a monthly stipend of 500 CHF.
The full-time internship is based in Geneva, Switzerland.
How to apply:
Please send a cover letter and your CV to internship (a) wilpf.ch by 5 February 2017. Please write: “Internal Communication and Office Management Internship Spring/Summer 2017” in the subject field.
We expect to conduct interviews and complete the entire process by 17 February 2017. Only shortlisted candidates will be contacted. Applications without cover letter and CV will not be accepted.